Internal Mail Tracking Software

Enhance your security capabilities by tracking post and deliveries as they enter your premises

 

A very often-overlooked vulnerability within an organisation is the mailroom. Mail, parcels and deliveries are welcomed each day and these items are passed between staff and departments without knowing where they have come from.

If you are already using an X-Ray device for screening mail and deliveries then it's very important that all items are screened. The increasing volumes of parcel deliveries from multiple couriers and delivery firms throughout the day has made it much more difficult for organisations to keep track of these items; which is crucial to maintaining their security procedures.

If you are not using an X-Ray device but you are concerned about threats concealed within postal items then knowing what is being delivered, who it is being sent to, and who it was sent from can help improve your organisation's protection.

In addition to screening items to protect your staff and premises, you should also be aware that theft also has a high cost for your organisation. This could be the financial cost of missing deliveries and lost items; but also includes the theft or loss of confidential information, as well as the time spent investigating missing items.

Software to track incoming/outgoing mail, parcels and deliveries

Our Internal Mail Tracking software can play a positive role in protecting your organisation from these threats. This clever software tracks deliveries and parcels (using barcodes) allowing for signatures to be collected; creating a chain of custody as the item is passed between staff members and departments.

This software can also be used in conjunction with our X-Ray Scanning Cabinets and Conveyors, allowing for an item to be marked as screened once it has passed through the security device.

The software records the following information:

  • Date/time of delivery
  • Sender
  • Recipient
  • Point of entry
  • Contents
  • Item condition (e.g. damages)
  • If security screened.

This data is securely stored, tamper-proof and can only be accessed by authorised personnel.

 

ScanRecordEmailTrackDeliveryReporting

Generate reports

Our Internal Mail Tracking software is designed for detailed auditing by Postroom or Facilities Managers. Live and historical information can be accessed from anywhere and the intuitive interface allows the data to be sorted and filtered; it also allows the user to breakdown reports by sender, recipient, department, courier, dates and times.

This information is very useful for highlighting trends such as busy periods and allows for the presentation of this data using graphics for easy analysis, or export to a spreadsheet for further interrogation.

If you need to create weekly/monthly reports, then the system can also be setup to automatically email predefined reports to authorised personal.

MyTag Postroom software

  • Easy to use
  • Cloud-based
  • Information hosted in a secure data centre
  • No IT infrastructure required
  • Track and report from any location within your organisation
  • Full reporting capability
  • Proof of delivery (signature)
  • GDPR compliant.


Our friendly team would be happy to provide you with pricing, information, a demonstration or a free trial of this software.

To learn more about our software solutions and how they can improve your internal processes, improve security and avoid disputes caused by delayed, damaged or lost items; please call us on 01322 288890 or complete the form below.

 

 

Please complete this form for more information



 

 

See our X-Ray Cabinet and Conveyor Scanner ranges

 
responsive

Cabinet X-Ray Scanners

View our range

responsive

Conveyor X-Ray Scanners

View our range

X-Ray Software

Learn more

 

 

 

Why you will be safe with equipment from Mailroom-Security.com

Latest X-Ray technology

Advanced X-Ray security equipment designed and built in the UK so you get the best protection.

Over 20 years’ experience

Ensuring you get the best advice.

Up to date training

Free but invaluable Safe or Suspect course places and user training with all our equipment.

Full Support and dedicated Account Manager

Phone and engineer support nationwide, Bi-annual visits and direct number to your Account Manager.

Free Threat Assessments

Ensuring your staff and premises are safe, and to help you choose suitable and relevant equipment with full training for your organisation.